What are the six steps to export by sea？
Heyuan Supply Chain (Jiaxing) Co., Ltd. With its deep industry accumulation, professional service team and extensive global resource network, we carefully create one-stop export shipping solutions for customers to ensure that each batch of goods can safely, efficiently and accurately arrive at the destination in the ocean of international trade. Next, take a closer look at their professional and comprehensive export shipping process.
Content
What are the six steps to export by sea?
(1) Booking space
In international trade, the first step in the export of goods is booking space. The shipper needs to allow sufficient time to carefully fill out the manifest before the expected time of shipment of the goods in accordance with the terms of the trade contract or letter of credit. This document is crucial as it details key information about the shipping business. Among them, the shipper information defines the owner of the goods and the shipper; Consignee information determines the final receiver of the goods, which plays a key role in tracking and delivery of goods throughout the transportation. The information of the notifier is the relevant party who needs to know the dynamics of the goods in a timely manner during the transportation process to ensure the timely transmission of information.
The accurate filling of the port of departure and the port of destination clearly defines the starting point and destination of cargo transportation, which is an important basis for route planning. The name of the goods, the number of pieces, weight, size and other information, is directly related to the shipping company's arrangement of the ship stowage and the calculation of freight. For example, for light bubble cargo that is large in volume but light in weight, and high-density cargo that is heavy in weight, shipping companies will adopt different strategies in stowing.
Heyuan Supply Chain (Jiaxing) Co., Ltd. With the deep resources accumulated in the field of shipping for many years, it has established close and long-term stable cooperative relations with many well-known shipping companies around the world. These partnerships give companies access to a wealth of information on shipping space, including the route layout of ships by different shipping companies, the cargo capacity of ships, and the availability of space for each voyage.
When A garment export enterprise A planned to ship a batch of trendy garments with novel designs and diverse styles to New York Harbor, United States, Enterprise A would contact Heyuan Supply Chain (Jiaxing) Co., Ltd., for the first time. Get in touch and communicate transportation needs. Upon receipt of a request, the company's professional team immediately initiates the space screening process. They will analyze the cargo space structure of each ship in detail to ensure that clothing goods can be stacked reasonably and avoid the risk of waste or damage to goods caused by unreasonable space utilization. At the same time, in-depth study of the planning of each route, considering the flight time of the route, the number of ports of call and transit conditions and other factors, to select the most suitable for enterprise A's cargo transport ship and voyage.
In the process of communicating and coordinating with shipping companies, Heyuan Supply Chain (Jiaxing) Co., Ltd. Give full play to its professional advantages and good cooperative relations, and efficiently promote the shipping company to deal with the manifest. Once the shipping company agrees to undertake the transportation of this batch of goods, the company will continue to follow up to ensure that the shipping company signs and seals on the manifest in time, and makes clear the ship name, voyage, bill of lading number and other key transportation marks. Subsequently, the cargo allocation receipt will be promptly delivered to Enterprise A, so that Enterprise A can know the booking result in time, provide an accurate basis for the subsequent cargo preparation and transportation arrangements, and ensure the efficient and smooth completion of the booking process.
(2) Customs declaration
Customs declaration is the key link of the legal export of goods, before the shipment of goods, the shipper must declare the export of goods to the customs. Heyuan Supply Chain (Jiaxing) Co., Ltd. In the customs declaration link for the shipper to provide all-round, detailed guidance and assistance.
The company first assists shippers in preparing a series of complex and important customs documents. The declaration form, as the core document of customs declaration, needs to accurately fill in the basic information of the goods, including the detailed name of the goods, HS code (customs commodity code, used to accurately classify the goods), quantity, unit price, total price, country of origin, etc. The accurate filling of these information is directly related to the customs supervision of goods and tax calculation. The commercial invoice shows the transaction price, transaction terms and payment method of the goods in detail, which provides an important basis for the customs to evaluate the value of the goods and the authenticity of the trade. The packing list gives a detailed description of the packaging of the goods, including the packaging specifications, quantity, gross weight, net weight and other information of each piece of goods, which helps the customs to fully understand the packaging and loading of the goods, and ensure the safety and compliance of the goods during transportation.
If the goods fall within a specific category requiring an export license, Heyuan Supply Chain (Jiaxing) Co., Ltd. It will assist shippers to understand the application conditions, procedures and materials required for licenses in advance to ensure timely and compliant acquisition of export licenses before customs declaration.
After receiving the declaration application, the customs will carry out strict inspection of the goods in accordance with relevant laws and regulations and regulatory requirements. The customs staff will carefully check whether the actual name, quantity, value, origin and other information of the goods are completely consistent with the declaration content. Taking the export inspection of electronic products as an example, the customs may conduct detailed checks on the model, function and configuration of electronic products. If the actual product type does not match the declaration, Heyuan Supply Chain (Jiaxing) Co., Ltd. The professional customs clearance team will respond quickly. With their extensive experience and expertise in customs declaration, they guide shippers to clearly and accurately explain the causes of problems to customs, such as subtle differences in models that may be due to different production batches, or clerical errors in the declaration process. At the same time, assist the shipper to re-check the relevant information, sort out and provide supplementary materials that can prove the true situation of the goods, such as product descriptions, manufacturer's certification documents, and actively cooperate with the customs inspection work to ensure that the goods can successfully pass the customs inspection.
Only after strict inspection at the customs to confirm the correct information of the goods, and stamped on the customs declaration and other documents, the goods are allowed to enter the subsequent loading link. This process not only demonstrates the effective supervision of international trade by customs, but also highlights how Heyuan Supply Chain (Jiaxing) Co., Ltd. It plays an important role in assisting shippers to comply with laws and regulations and ensuring the smooth export of goods.
(3) Port of collection and loading of goods
Cargo port is an important stage for goods to be shipped from the place of shipment to the port for shipment. Heyuan Supply Chain (Jiaxing) Co., Ltd. In this link, he demonstrated a high degree of professionalism and organizational coordination ability.
The company strictly in accordance with the time and place designated by the shipping company, carefully organized professional transportation team, the use of appropriate means of transport, such as container trucks, vans, etc., the shipper has booked the goods to the port port designated warehouse or storage yard safely and on time. During the transportation of goods, the company maintains a high level of attention to the packaging of goods. Ensure that the goods are packed firmly and in good condition, and can withstand bumps, shocks and possible external collisions during transportation. For some fragile goods, such as glass products, ceramics, etc., on the basis of the previous, high-density foam buffer blocks will be placed inside the packaging to further enhance the protective effect, and additional protective materials will be added to the packaging, such as foam board, bubble film, etc., and affixed with obvious fragile signs to remind transport personnel to handle carefully. At the same time, carefully check whether the shipping mark of the goods is clear and accurate. As the identification of the goods, the shipping mark usually contains the name of the goods, the batch, the destination, the consignee and other important information, like the "ID card" of the goods, which facilitates the rapid identification, sorting and management of the goods in the process of transportation, loading, unloading and storage. Clear and accurate shipping marks can effectively avoid the wrong shipment of goods in the port, improve the efficiency of goods flow.
Loading is a complex and highly coordinated operation involving port stevedores, ship company crews and various types of handling equipment. Heyuan Supply Chain (Jiaxing) Co., Ltd. During the loading process, the stacking of goods is strictly supervised according to the stowing plan carefully drawn by the ship. The stowage plan is formulated according to the structural characteristics of the ship, cargo capacity, cargo type, weight, volume and navigation safety and other factors, aiming at ensuring the balance and stability of the ship during navigation.
For some special cargo, such as flammable and explosive dangerous goods, oversized cargo, the company strictly in accordance with the special loading requirements to assist the ship to operate. Taking containers containing chemicals as an example, such goods have a high risk and must be placed in a specific space that meets safety regulations, usually away from fire sources, heat sources and densely populated areas, and in a well-ventilated location. During loading, Heyuan Supply Chain (Jiaxing) Co., Ltd. Will supervise the use of professional fixed devices to firmly fix the container, to prevent in the course of the ship due to shaking, jolting caused by container displacement, collision, resulting in leakage, explosion and other dangerous situations. At the same time, ensure that it is equipped with perfect fire and emergency treatment equipment, and formulate detailed emergency plans to cope with possible emergencies. For oversized goods, such as large machinery and equipment, building components, etc., due to their size and weight beyond the conventional, it may be necessary to use special handling equipment, such as large cranes, floating cranes, etc. The company will communicate and coordinate with the port and the ship in advance to ensure that the loading and unloading equipment is in place in advance and adjusted to the normal operation state, and arrange professionals with rich experience to conduct on-site command during loading, accurately control the lifting, moving and placing of the cargo, and ensure that the cargo is safely and accurately loaded to the designated position of the ship.
(4) Obtaining the bill of lading
After the goods are successfully loaded on the ship, obtaining the bill of lading is an important task for the shipper in the export shipping process. Heyuan Supply Chain (Jiaxing) Co., Ltd. Actively follow up the shipping company or its agent in this link to ensure that the bill of lading can be obtained in a timely and accurate manner according to the requirements of the shipper.
The bill of lading has an extremely important position in the transport of goods by sea, which integrates various functions. First of all, the bill of lading is the proof of the contract of carriage of goods by sea, which clarifies the rights and obligations between the shipper and the shipping company, including important terms such as the transport route of the goods, transport time, freight payment method and so on. Secondly, the bill of lading is a cargo receipt, which proves that the shipping company has received the goods delivered by the shipper, and confirms the quantity and condition of the goods. Finally, the bill of lading is also a document of title, which gives the holder of the bill of lading the legal right to extract the goods at the port of destination, and also means that the holder of the bill of lading has the ownership of the goods, and can carry out legal transfer, mortgage and other operations during the transportation of the goods.
The bill of lading details a series of important information related to the transport of goods, including ship name, voyage, bill of lading number, shipper, consignee, notifier, port of departure, port of destination, name of goods, number of pieces, weight, measurement, etc. This information is not only a key identification in the process of cargo transportation, but also an important basis for the consignee to pick up the goods at the port of destination and the parties to trade settlement and cargo tracking.
In international trade, due to the consideration of the safety and timeliness of the transportation of goods, buyers and sellers are generally more inclined to use on-board bills of lading. The on board bill of lading clearly indicates that the goods have actually been loaded on to the named vessel, and its issuance means that the transport of the goods has been substantially initiated, greatly reducing the risks that may occur before the goods are transported. Heyuan Supply Chain (Jiaxing) Co., Ltd. Knowing the importance of the bill of lading type to both sides of the trade, we will explain the characteristics and application scenarios of different bill of lading types to the shipper in detail to help the shipper choose the most suitable bill of lading type for its trade needs.
When the shipper gets the bill of lading, Heyuan Supply Chain (Jiaxing) Co., Ltd. According to the different trade settlement methods, we provide targeted services for shippers. If payment by L/C is adopted, the company will guide the shipper to arrange the bill of lading and other relevant documents in accordance with the requirements of the L/C, and negotiate the documents through the bank. In this process, the company will carefully review the accuracy and completeness of the documents to ensure that the documents are consistent with the terms of the letter of credit, avoid the risk of non-payment caused by the inconsistent documents, and help the shipper successfully obtain the payment for goods. If the two parties agree to use other payment methods, such as wire transfer (T/T), collection (D/P or D/A), the company will assist the shipper to arrange the bill of lading timely and accurately sent to the consignee, to ensure that the consignee can pick up the goods from the ship after the arrival of the goods at the port of destination, to ensure the smooth progress of the trade process.
(5) Risk control and response during transportation
While the shipping company will do its best to ensure the safety of the cargo in transit, it may still face various risks, such as bad weather, pirate attacks (in some areas), mechanical failure, etc. Heyuan Supply Chain (Jiaxing) Co., Ltd. We will provide customers with advice and services on risk control during transportation.
The company will pay close attention to the weather changes on the shipping route, through cooperation with professional meteorological agencies, obtain meteorological information in advance, and timely feedback to customers and shipping companies. For sections that may encounter bad weather, we will work with the shipping company to develop countermeasures, such as adjusting routes, slowing down, etc., to reduce the risk of cargo damage. In areas where piracy is frequent, shipping companies are advised to take enhanced security measures, such as armed security personnel and installation of protective equipment.
At the same time, if the ship has unexpected circumstances such as mechanical failure, Heyuan Supply Chain (Jiaxing) Co., Ltd. Will actively assist the shipping company to find nearby maintenance ports and resources, coordinate maintenance matters, ensure that cargo transportation can return to normal as soon as possible, and minimize the impact on the delivery time of customers. In addition, the company will timely inform customers of unexpected situations and processing progress during transportation, so that customers always maintain an understanding of the status of goods transportation.
(6) Port of destination delivery and follow-up services
When the goods arrive at the destination port, Heyuan Supply Chain (Jiaxing) Co., Ltd. Will continue to follow the delivery process. The company will communicate and coordinate with the agencies and relevant service providers of the port of destination in advance to ensure that the goods can be smoothly unloaded and transferred.
For the problems encountered by the consignee in the process of picking up the goods, such as the identification of goods damage, the processing of documents, etc., Heyuan Supply Chain (Jiaxing) Co., Ltd. Professional guidance and assistance will be provided. If the goods are damaged, the company will help the consignee to file a claim with the shipping company or insurance company in accordance with the insurance terms and the provisions of the contract of transport, and assist in collecting relevant evidence and handling claims.
In addition,Heyuan Supply Chain (Jiaxing) Co., Ltd. will also summarize and feedback on this transportation service, collect the opinions and suggestions of customers and consents on the entire transportation process, in order to continuously optimize its own service process and quality, and provide more high-quality and efficient export shipping services for subsequent customers.
Heyuan Supply Chain (Jiaxing) Co., Ltd. website：https://www.jxhy-cargo.com/
